Field Types
The various types of fields you can embed in a document template in AllDrafts.
Text
Text fields are the most basic field. They render the text in the value.
Number
Number fields render their value according to the format specified.
Digits
100
Words
one hundred
Words & Digits
one hundred (100)
Ordinal Digits
100th
Ordinal Words
one hundredth
Ordinal Words & Digits
one hundredth (100th)
Money
Money fields take a value and an optional currency code, which can be inferred from a symbol ($ or £) or official three-letter currency code like USD, CAD, or UKP.
Money fields, and specifically the dollar sign, default to US Dollars in the absence of more specific currency data. If a contract is in non-US dollars it doesn't really need to be explicit about which dollar is used as long as rendering isn't in 'Currency & Digits' format, which uses the actual currency code. All other formats render all dollars with the word dollars or the $ dollar sign.
Digits
$1,234
Currency & Digits
USD 1,234
Words
one thousand two hundred and thirty-four dollars
Words with Fractions
one thousand two hundred and thirty-four and 00/100 dollars
Word with Fractions & Digits
one thousand two hundred and thirty-four and 00/100 dollars ($1,234)
Date
Date fields work with all three of day, month, and year, and offer multiple formats for rendering, including a formal 'the' and 'this' format, e.g. this 12th day of February, 2024.
Time
Time fields accept and render time in hours and minutes on a 12-hour clock, with am/pm.
Percent
Percent fields store both percentages and basis points. (There is special handling to switch to basis points if a value is entered with 'bps' following, e.g. 12 bps vs 12%.)
Internally, and for the purposes of calculations, the value of a percentage field is numerical: 12% will appear as 0.012 when used in a calculation in another field. But user input into the field is accepted in terms of % or basic points.
An empty field of type Percent will parse '10' as '10%', and 0.1 as "0.1%'.
One of <list>
The One of type sets a field to accept just one of preset list of values.
The list of values can be specified on a single line, with each value separated by a pipe (|) character, semicolons, or commas. (Spaces around the separators will be ignored.) The multiple separators are supported for ease of use; you may find commas to be easiest for a short list, e.g. "red, blue, green", but you can use another separator when you need commas in the value, e.g. "New York, NY | Seattle, WA | Washington, D.C.".
There is no format available since the field just renders as the selected value.
Any of <list>
The Any of type lets the user choose one or more items from a preset list of values.
The chosen items are rendered as a textual list in the form "one" or "one and two" or "one, two, and three", with a format that lets you choose whether or not the serial comma is used.
List
List fields accept a separator-based list of items which will be rendered according the specified format (for serial comma selection). A list field isn't much different than a text field for a hand-edited form, but has utility for document automation where you may want to address each list item separately.
Person
Person fields accept Person entities from the list in the document; users can also start typing a new Person name and create the Person entity directly from the field input.
Organization
Organization fields accept Organization entities from the list in the document; users can also start typing a new Organization name and create the Organization entity directly the field input.
Entity
Entity is a placeholder field that will accept a Person or Organization entity, and is most commonly used in the caption or preamble when it is unknown if a party to the contract will be a person or organization. Entity subfields are the subfields common to Person and Organization entities.
Address
Used to store an address that is not associated with a Person or Organization entity (e.g. a property address in a real estate document). If there's a need for the address of a Person or Organization, it is better to create a field referring to the Address subfield of an Entity. For example, of there is a field named "Employer", and you wish to refer to the Employer's address, creating a field named "Employer.Address" is the right way to render the Employer's address, and to make sure it stays in sync if a different Person or Entity is chosen as Employer.
Governing Law
This is a special field used primarily in Venue or Governing Law clauses. It is just text, and can be filled with any text, but it has an auto-complete list to help you choose from country, state, territory, or tribal law.
Venue
Another special field that accepts any text, but auto-suggests the courts of the United States, from federal to county.
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